Shipping Procedure for Crates and Pallets (small machines)

Several small machines being unloaded from a flatbed wrecker

The following Shipping Procedures for Crates and Pallets (small machines) can be used when transporting small embroidery equipment.

Small equipment can be any machines that will fit on a pallet or inside a crate. Generally machines with 1 - 6 heads. Usually machines larger than or equal to 6 heads are better shipped LTL

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Shipping

Packaging

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The classic wooden pallet

Motorcycle Straps

To ensure the machine(s) purchased by the client arrives in the best condition possible, follow these simple instructions:

• Make sure the machine and accessories are cleaned and complete.

• Package all the accessories in boxes. Tape the boxes and label the boxes with the buyers contact and shipping info.

• Make sure the machine is on the middle needle so that the head is centered. If the head is not centered, it might vibrate loose.

• Wrap up power cable and tuck it away so it doesn't get damaged.

• Threads should be pulled through about 1 foot from the tip of the needles and then tied off together and attached to the thread holders.

• Spools of thread should be pulled about 1.5 feet out from the first eyelet it enters on the machines and then cut off. The threads should then all be tied off together just left to hang.

• If the machine has a thread rack that can be very easily removed or lowered then remove or lower it.

• If the machine has any large halogen tube lights, then should be removed and discarded of.

• If the machine is on a stand, remove the machine from the stand. The stand might need to be disassembled for shipment.

• Crate the machine or place it on top of a pallet with all the accessories placed around or below the machine. If the boxes have to be placed on the machine, be sure to protect the machine from being scratched or damaged by the boxes. Pallets can usually be found for free at the back of industrial parks or warehouse districts. They can also be found at home improvement stores and are also usually given away for free.
  • There are also companies that custom make crates on location

• Put stretch film or plastic around the machine to protect it from the weather or other merchandise that will be on the truck. If the machine is shipping on a pallet then protect any sensitive parts such as the control panel or the head.

• If using a pallet, strap the machine to the pallet using motorcycle straps or something similar that will not damage the machine. Be sure the strap is tight enough on the machine so it does not shift when the truck is moving but, not so tight that it damages something.

• Take a picture of the crate or pallet and send them to the buyer to verify and approve before shipping.

Loading

Flatbed wrecker with lowered bed

• If a dock is available at the pickup location then loading the crate or pallet into the truck should not be a problem.
• If a dock is not available then a shipping truck with a lift gate might be required.
• If a dock is not available and there are not any shipping trucks available with lift gates, then a flatbed Wrecker might be needed.
  • The flatbed operator can lower the bed of the truck to pickup the palate or crate. The flatbed wrecker should then back up to the shipping truck so that the equipment can be unloaded from the flat be wrecker into the truck.
• Once the equipment is loaded, take pictures and send them to the buyer.
• Ask the driver to sign a copy of the BL and send it by fax or email to the buyer.