Shipping Procedure for Crates and Pallets (small machines)

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Several small machines being unloaded from a flat bed wrecker

The following Shipping Procedures for Crates and Pallets (small machines) can be used when transporting small embroidery equipment.

Small equipment can be any machines that will fit on a pallet or inside a crate. Generally machines with 1 - 6 heads. Usually machines larger than or equal to 6 heads are better shipped LTL

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Shipping

Packaging

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The classic wooden pallet
Motorcycle Straps

To ensure the machine(s) purchased by the client arrives in the best condition possible, follow these simple instructions:

  • Package all the accessories in boxes. Tape the boxes and label the boxes with the buyers contact and shipping info.
  • Make sure the machine is on the middle needle so that the head is centered. If the head is not centered, it might vibrate loose.
  • Threads should be pulled through about 1 foot from the tip of the needles and then tied off together and attached to the thread holders.
  • Spools of thread should be pulled about 1.5 feet out from the first eyelet it enters on the machines and then cut off. The threads should then all be tied off together just left to hang.
  • If the machine has a thread rack that can be very easily removed or lowered then remove or lower it.
  • If the machine has any large halogen tube lights, then should be removed and discarded of.
  • If the machine is on a stand, remove the machine from the stand. The stand might need to be disassembled for shipment.
  • Crate the machine or place it on top of a pallet with all the accessories placed around or below the machine. Pallets can usually be found for free at the back of industrial parks or warehouse districts. They can also be found at home improvement stores and are also usually given away for free.
    • There are also companies that custom make crates on location
  • Put stretch film or plastic around the machine to protect it from the weather or other merchandise that is on the truck. If the machine is shipping on a pallet then protect any sensitive parts such as the control panel or the head.
  • If using a pallet, strap the machine to the pallet using motorcycle straps or something similar that will not damage the machine. Be sure the strap is tight enough to the machine so it does not shift when the truck is moving but, not so tight that it damages something.
  • Take a picture of the crate or pallet and send them to the buyer to verify and approve before shipping.

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  • Ask the driver to sign the BL and send it by fax or email to the buyer.
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